I use Trello to manage several parts of my business. It's free for very small personal and business uses, and it's easy to use. I used to use spreadsheets to manage this kind of data, but Trello is much better for list and super lite process/project management.
Companies have managed products a certain way for a long time because it works. You should manage your job search like companies manage products.....figure out who you are, what you want to do, and then market yourself accordingly.
Inspired by a recent LinkedIn post, here are three things you can do to prepare for your job search. Take Notes on Stories. Keep Your Network Alive. Have an Up to Date Resume.